The choice between on-base lodging and commercial hotels affects both comfort and finances during TDY. Understanding when you must stay on base and when you have options helps plan better trips.
Government Quarters Requirements
Joint Travel Regulations generally require checking government quarters availability before booking commercial hotels. Installations vary in how strictly this applies, but most require a non-availability statement before approving off-base lodging.
Getting non-availability documentation has become easier with many bases offering online systems or phone recordings. Call during high-occupancy periods to maximize chances of non-availability. PCS season and major exercises often fill government quarters.
On-Base Lodging Advantages
Government quarters typically cost less than the lodging per diem maximum, and you cannot pocket the difference. However, staying on base offers proximity to duty locations, access to base amenities, and simplified transportation needs.
Some installations have invested heavily in lodging facilities, offering accommodations comparable to mid-range commercial hotels. Others maintain older buildings with dated furnishings. Advance research helps set expectations.
Commercial Hotel Benefits
Off-base hotels often provide better amenities, location options, and reward program benefits. Loyalty points from government travel add up quickly for frequent travelers. Some programs offer elite status that improves future personal and official travel.
Finding hotels near duty locations rather than near base can reduce commute time significantly. Urban TDY locations may have installations far from actual work sites, making commercial lodging more practical.
The Hybrid Approach
Some travelers start at government quarters then move off base after obtaining non-availability. This satisfies the requirement to check while ultimately staying at preferred commercial lodging. The transition takes planning but can provide best of both options.
Extended TDYs sometimes warrant different strategies for different phases. Initial lodging choices may differ from long-term arrangements as the mission develops and needs become clearer.
Leave a Reply