What to Do When Your TDY Gets Extended Unexpectedly

TDY extensions happen more often than you might expect. Mission requirements change, training schedules shift, and suddenly your two-week trip becomes a month. Here’s how to handle unexpected extensions smoothly and professionally.

Get It In Writing

Request amended orders immediately when you learn about the extension. Your finance office needs official documentation to authorize additional per diem and travel expenses. Verbal extensions don’t count for reimbursement purposes. Follow up until you have orders in hand.

Contact Your Lodging

Notify your hotel or temporary quarters as soon as possible. Extended stays may qualify for discounted weekly or monthly rates. Waiting too long might mean losing your room during peak TDY season when accommodations fill up quickly.

Update Your Home Station

Let your supervisor and family know about the extension immediately. Arrange coverage for any responsibilities you left behind. Your spouse may need additional support at home during the longer absence.

Check Your GTC Limit

Extended TDY means extended expenses. Contact your government travel card administrator if you’re approaching your credit limit. Running out of available credit creates problems for lodging and other essential costs.

Document Everything

Keep copies of all extension-related communications including emails, text messages, and verbal conversations you document afterward. This documentation protects you during voucher processing and potential audits.

Extensions are inconvenient but manageable with proper planning, clear communication, and attention to administrative requirements.